Contract Administrator

Contract Administrator 

About the Job 

What we’re looking for: 

An organized, detail-oriented Contract Administrator to join our fast-growing and dynamic team.

What you’ll be doing: 

This position will focus on maintaining state contract vehicles for the organization, oversee pricing for the organization related to state contracts, and submit reporting on a monthly basis to contract vehicles. The expectation for this employee is to work on-site Monday through Friday, 8:30 AM – 5 PM, but may work remotely on an as-needed basis.

This position is one we hold in high regard in order to provide the level of service excellence our customers expect and deserve. Specific duties to include:

• Submit monthly activity reporting to agencies on behalf of the organization for various contracts.
• Work with accounting and finance teams to ensure appropriate payments for contracts as needed.
• Maintain product databases across all applications, including pricing related to negotiated contracts.
• Working with vendors to assure execution of contract pricing. 
• Assist sales teams with quoting process related to contracts. 
• Negotiate pricing, terms, and delivery schedules with suppliers.
• Review purchase order claims and contracts for compliance with company policies.
• Resolve vendor grievances or claims against suppliers promptly and professionally.
• Ensure accurate receipt and documentation of delivered equipment in accounting software.
• Ensure timely and accurate delivery of materials to project sites or customers.
• Monitor shipping performance and identify areas for improvement.
• Develop and implement best practices for procurement and inventory management.
• Provide support for special projects and process improvement initiatives as needed.
• Oversee the upload of items and maintaining accuracy of system pricing.

What you bring to the table: 

• Associate’s Degree or equivalent experience in procurement, supply chain, or a related field.
• Prior TIPS and 791 Co-Op experience preferred but not required.
• 1+ years of experience in purchasing, inventory management, or logistics.
• Experience with Microsoft Word, Excel, and Outlook.

Additional Skills 

• Must be able to communicate effectively and professionally in both written and verbal manner to employees and customers.
• Must possess a positive attitude and be willing to interact with customer, co-workers, and other personnel at all times
• Commitment to integrity and Company Standards and Procedures
• Attention to detail and accuracy is a must

What we bring to the table: 

• An awesome, collaborative culture
• Compensation based upon background and experience
• Full benefits package
• Vacation
• Cellphone Allowance

We are an equal opportunity employer and drug- free workplace. Pre-employment drug screens and background checks will be conducted. Employees are subject to appropriate routine drug screens, based on job classification.

Application Process 

Please submit your resume, references and your requested salary range when applying for this position to [email protected].

More About Us
NextGen Security is an electronic security systems integrator that offers commercial and industrial companies best in class industry knowledge, engineering design, implementation, management and on-going maintenance services. Our company accomplishes this by hiring only the most experienced and best-qualified talent the security industry has to offer. Management team and staff members have 10-25 years of commercial and industrial security industry expertise with single site, multi-facility, plant-wide, campus-wide, regional, national and international security projects. If that wasn’t convincing enough, check out what our employees say about working at NextGen:  https://www.youtube.com/watch?v=qLQVPTlAlJM

Notice To Employment / Recruitment Agents
Employment / Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from NextGen Security’s HR department. Any agency candidate submission may only be submitted to positions opened to the agency through openings available via NextGen Security’s website. NextGen Security will only pay a fee for candidates submitted or presented where there is a contract communication in place between the Employment / Recruitment agents and NextGen Security, and only if the candidate is submitted via approval from NextGen Security’s HR department. Candidates submitted or presented by Employment / Recruitment Agents without a full approval from NextGen Security’s HR department shall not be deemed to form part of any Engagement for which the Agency may claim remuneration.